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Project management


Project Coordinator

The project is be coordinated by the Université Catholique de Louvain (UCL), Belgium

Contact:    Mr. Michel Giot      Email  michel.giot@uclouvain.be

 

TRASNUSAFE is not an exploratory project on training schemes, but a project that should result in two validated practical training schemes ready for two types of customers distributed around the European Union. Taking into account that a reasonable geographical spread of partners is necessary to develop the adequate European dimension, TRASNUSAFE involves a relatively large number of industrial partners, research centres, universities and regulatory bodies from 9 different countries, and even many more through three European networks participating in the project. A clear organisational structure and a strong project management are therefore necessary.


Project Coordination Committee (PCC)

The Project Coordination Committee (PCC) meets twice a year. It is composed of the Project Coordinator, the Project leaders of the four Work Packages, and the Chairs of the two User groups. This committee of seven members reviews the status of the Project, including the reports of the QA Committee; decides on corrective actions to be undertaken, coordinates the activities of the next sixth months and beyond, and reports to the General Assembly (GA) and the European Commission. It is expected that decisions will normally be taken by consensus and if otherwise by the majority of the members. Each member of the PCC is nominated by its organisation, and can be assisted by a proxy. Administrative and financial support personnel of the organisations represented in the PCC can be invited by the members to attend the PCC meetings without voting rights. Members of other organisations of the Consortium, for example the chair of the QA Committee can be invited for some specific points of the agenda.

A representative of the Commission is invited to attend all PCC meetings.


Quality Assurance Committee (QAC)

The QA Committee is established by- and composed of Members of- the ENEN Association. This composition will have to be approved by the PCC before the QAC members be appointed by the General Assembly of the Consortium. The QAC establishes the QA rules for oral and written internal communication between the partners of the Project, and checks that these rules are followed in the deliverables. Any deviation is reported by writing to the PCC.


two User Groups (UGI and UGM)

The User Groups are composed of organisations interested in the success of the Project. They particularly look at the relevance of the intermediate and final products. Therefore, they interact with the other partners in the following ways:

-          the chairs of the User Groups belong to the PCC, and thus attend the PCC meetings where they have the same rights as the other members of the PCC;

-          they receive the deliverables and propose corrections or improvements; these proposals are collected by the User Group chairs and transmitted to the PCC;

-          upon request by the PCC and according to the availabilities of their members, they participate to some specific activities, seminars, workshops where the users viewpoint needs to be formulated and understood;

-          they are invited to send some trainees to the courses organised in the framework of WP4; in this case, the registration fees will be waived for a pre-defined number of these trainees;

-          they prepare a conclusion report that becomes part of the final report of the project.

The Participants of the User Groups are not considered as subcontractors, but rather as external partners since no financial transactions are foreseen with them.


General Assembly (GA)

The General Assembly is composed of representatives of all participants to the Co-ordination Action. After the kick-off meeting it will meet in ordinary meetings once a year at a date that is fixed at least three months in advance by the Co-ordinator. Each member can be conferred powers of attorney by at maximum one other participant. An extraordinary meeting must be organised upon request of at least five participants belonging to at least three different countries. Decisions are taken at the majority of two thirds, whatever the numbers of the members present or represented.

The GA shall make all decisions regarding the co-ordination action, submit them to the Commission whenever required, and communicate them to all participants.